How to Track Document Status and Send Reminders
When you send a document for signing, knowing who has signed and who hasn’t is just as important as sending it. Tracking document status helps you avoid delays, reduce follow-ups, and keep every agreement moving forward smoothly.
A modern signing platform lets you monitor progress in real time and send reminders when needed — all from one place.
Why Tracking Document Status Matters
Without visibility, it’s easy to lose time waiting for signatures.
Tracking document status helps you:
- See which documents are still pending
- Know exactly who has already signed
- Follow up at the right time
- Keep projects, deals, and approvals on schedule
- Reduce back-and-forth emails
This is especially useful when working with multiple clients, teammates, or external partners.
How to Track Document Status with SignBox
SignBox gives you clear visibility into every document you send for signing.
Step-by-Step
- Upload your document and send it for signature.
- Invite one or more signers by email.
- Open your SignBox dashboard to view the document status.
- Each signer is clearly marked as:
- Pending – signature not completed yet
- Completed – document has been signed
- Once all signers have completed their part, the document status updates automatically.
This makes it easy to know when a document is finished — without guessing or manual tracking.
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How to Send Reminders for Pending Signatures
If someone forgets or delays signing, SignBox allows you to send reminders automatically to keep things moving.
How reminders help:
- Nudge signers without awkward follow-up emails
- Keep contracts and approvals on track
- Reduce delays caused by missed emails
Reminders are especially helpful when working with busy clients or large groups.
Can I see who signed and when?
Yes, SignBox shows who has signed and the current status of each signer.
What if someone hasn’t signed yet?
Their status will appear as Pending, and you can send reminders to prompt action.
Can I track multiple documents at once?
Yes, your dashboard shows the status of all active documents.
Do signers need an account?
Yes, signers confirm their email and sign in to verify identity.
Stay in Control of Every Signature
Send → Track → Remind → Complete.
No guessing, no chasing, no delays.
Track document status easily with SignBox.